In most places, the upload speed is your bottleneck, but it does work both ways. Don’t try to do a video conference while someone else is trying to upload a whole DVD of data. ![]() Make sure your internet connection isn’t going to be saturated.If connection problems make your video image a bit jerky, it isn’t a big deal, but if people can’t understand what you are saying you won’t be able to contribute. Make sure you have the information you need to connect both ways. Many web conferencing solutions allow you to use audio over your computer or over the phone. Have alternative connection information available.There may be a small learning curve and there may be some tools that need to be downloaded and installed. This is particularly true if you are using a web conferencing system that you are familiar with. If there are any issues, you want to make sure you know about them ahead of time. You don’t want to force everyone to wait while you reboot your machine. If you occasionally need to reboot your computer to keep it from getting bogged down, do this ahead of the meeting. Get the technology rightĪssume that the technology is going to be a problem and give yourself multiple options and enough time to get everything right. On a video conference, it comes across as 10 times more unprofessional than in person. I’ve done video conferences where one individual kept getting interrupted or distracted with other phone calls, etc. With an online meeting, even a very small amount of distraction can make you look like you aren’t paying any attention at all. If you are physically at a meeting, your presence gives you some “points” for attentiveness even if you are doodling or looking out the window. Especially if you are on video, stay focused on the meeting and don’t let your dog or kids come into the office or show up on the camera. ![]() It is easy to get distracted or try to multi-task when you are in an online meeting. After doing this for several years, here are some of the top tips I’d offer for people who are starting to do online meetings. Since I primarily work from home, a good percentage of my meetings are done using video conferencing and screen sharing. ![]() With so many people working from home, it seemed like a good idea to address these types of meetings. Some people pointed out that online meetings require a special set of skills, and it can be difficult to follow the same advice that we gave for in-person meetings. Recently we wrote a popular article on how to have effective meetings.
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